The American Epilepsy Society continues to be one of the most popular international epilepsy forums. With a large international attendance, AES actively provides information and resources to make travel to the AES - 2013 Annual Meeting a positive experience.
Attention international attendees:
You are encouraged to apply for visas as early as possible to attend the American Epilepsy Society – 2013 Annual Meeting in Washington, D.C. The Department of State recommends applying for a visa at least 3-4 months before the meeting. Some consulates may have backlogs in scheduling visa interviews so applicants should first contact the consulate to find out how long the wait is for an interview. Visa wait times are available at: http://travel.his.com/visa/tempvisitors_wait.php.
The meeting has been listed by the Department of State Visa Services on their internal CA Intranet under News-Upcoming Conferences in the United States. As a communications tool for embassies and consulates worldwide, this listing consists of scheduled conferences where significant international attendance is expected.
To assist with your questions in applying for Visas please see:
Visa Application Information
For information regarding important timelines and travel to the United States, you may access the following Web sites:
- U.S. State Department
- Canadian Citizens
- U.S. Embassy Consular Section
- Visa Waiver Program
- Visa Wait Times
- US Visit Biometric Identification Services
To receive a Letter of Invitation to attend, you must first register for the meeting. Please check the appropriate box on the registration form. Once your payment has been processed a letter will be sent to you electronically. Letters are only sent to those individuals who will be attending the meeting. Please send any questions to email@example.com.
Gratuities are not automatically added to the bill, except in some cases for large groups. Wait staff in restaurants are typically given 15 to 20% of the bill. Taxi drivers usually receive 15% of the fare. Doormen, skycaps and porters are normally tipped $1 per bag and housekeeping receives $2.00 per night.
The electricity used in the United States is standard 110 volt electricity. European appliances will require a voltage transformer.
IMPORTANT INFORMATION FOR ALL ATTENDEES
Acknowledgement of Terms
By registering for this meeting you acknowledge and agree that commercial or promotional distribution, publishing or exploitation of speaker sessions, content, or materials from the AES Annual Meeting is strictly prohibited unless you have received the express prior written permission from AES or the otherwise applicable rights holder. When you attend an American Epilepsy Society (AES) event or program, you enter an area where photography, audio, and video recording may occur.
By entering the event premises, you consent to photography and its release, publication, exhibition, or reproduction to be used for news, newsletters, promotional purposes, advertising, inclusion on websites, or any other purpose by AES and representatives. You release AES, its officers and employees, and each and all persons involved from any liability connected with the taking, digitizing, or publication of photographs and computer images. You have been fully informed of your consent, waiver of liability, and release before entering the event.
Photography and Recording of Programs
The AES strictly prohibits all photography (flash, digital, or otherwise), audio and/or videotaping during the Annual Meeting except by authorized photographers. Equipment will be confiscated for unauthorized recording. Photographs taken during this meeting by the American Epilepsy Society may be used in any of the Society’s communications and materials in the furtherance of the organization’s goals and purposes.