Frequently Asked Questions

 

Abstracts  – FAQ’s

 

Frequently Asked Questions

 

 

 

 

When can I submit my  abstract for presentation at the 2012 AES Annual Meeting?

  The  abstract submission site will open on Tuesday, March 1 at 9:00 a.m. (ET) and  closes on Wednesday, June 15, 2012 at 11:59 p.m. (ET). 

 

How do I submit my  abstract?

  All  abstracts must be submitted via the online submitter located on the AES website  at www.aesnet.org.

 

Am I automatically  registered for the 2012 AES Annual Meeting if I submit an abstract?

  No.  You must register for the AES Annual Meeting  separately.  You may view registration  details and register via the AES website at www.aesnet.org.

 

Do I need to be an AES  member to submit an abstract?

  No.  You are not required to be an AES member to  submit.  However, registration to the  meeting is reduced for members.

 

When will I receive  confirmation of receipt of my abstract?

  Once you  hit the “submit” button, an email receipt will be sent to you confirming  receipt along with the abstract control ID #.

 

May I be the first /  presenting author on more than one abstract?

  No.  AES allows you to be the first and presenting  author on one abstract only.

 

May I withdraw my  abstract after the submission deadline and after acceptance?

  Yes.  To withdraw, please send an email containing  the abstract title, authors and ID # to cjohansson@aesnet.org by September 30, 2012.  A “withdrawn”  notice will then be placed on the poster board in the poster hall.  If the request to withdraw is made after this  date, AES cannot ensure removal from the printed Program Book.

 

If I am the first  author of an abstract and I am unable to attend the meeting, what should I do?

  Although  the first author is preferred, any co-author may present without having to  notify AES. 

 

When will I know if my  abstract has been accepted?

  Acceptances  will be sent via email notification at the end of August 2012.  The email will also note which session the  abstract has been chosen for.

 

Are there instructions  available for poster and platform presenters?

  Yes.  Detailed instructions are available in  October and are posted on the AES website at www.aesnet.org.

 

May I take photographs  or video in the poster hall?

No.  Photography and video are prohibited in the  poster hall.

 

May I get a refund for  my abstract processing fee?

  No.  The $35.00 fee is non-refundable.  Once the abstract has been submitted, it is  considered processed.

 

What size is the  poster board?

  The poster  board is 4 ft. high x 8 ft. wide.  AES  does not specify a size for the actual poster but it is required to fit within  the size of the poster board itself.

 

Is A/V allowed at the  poster board?

  No.  AES does allow or provide A/V at the poster  board.

 

When and where is the  2012 AES Annual Meeting?

  November 30 – December 4, 2012 in San Diego, CA.