Annual Meeting Registration

Online Registration is now  closed.

Registration for the 65th Annual Meeting is available Onsite Only.

Registration opens at 7:30 AM on Friday, December 2.

All registrations received after Thursday, November 17 11:59 p.m. ET will be returned to sender; onsite registration will be required.

Onsite Registration Fees:

Registration Category

Member

Non-Member

 Medical Professional – M.D. or D.O.

$640

$890

 Resident, Student, Fellow

395

545*

 Professional in Epilepsy Care – Non-M.D. and Non-D.O.  
 (i.e. PhD, RN, Psy.D., P.A., etc.)

540

729

 Non-Medical Leadership – EF Affiliate Staff (non - profit only)

445

445

 One Day Meeting

300

425

*Resident/Student/Fellow, non-members must provide proof of status with registration, from program director or supervisor

**Developing Country Participant – attendee residing and working in low-income developing country as defined by the World Bank List of Economies; only available for the five-day program. No other discounts are available with this rate. 

Registration Discounts are no longer available.

Attendees were given two (2) opportunities to reduce registration fees before Friday, October 28 at 11:59 PM ET:

  1. EARLY BIRD - $150 reduction in fees ($50 reduction for one-day registration applied)
  2. $50 Registration Discount for reserving hotel room through Experient, the official AES Housing Bureau

Members and New Members/Applicants

Member dues must have been current as of Friday, October 28 to receive member rate.

New Member applicants must have submitted a complete application, sponsor statement, and full payment to receive member rate as of Friday, October 28 to have received the member rate.

CME/CE Credit

Fee for CME through Sunday, January 15, 2012: $35

Fee for CME after January 15, 2012: $50

The AES Medical Education Evaluator is the tool used by meeting attendees to evaluate the meeting, track credit history, and store certificates. The Evaluator will remain open through Wednesday, February 29, 2012.

AES 75th Anniversary Celebration - Purchase Your Tickets!

Purchase tickets with your registration. Each ticket covers just the cost of the event. Additional tax-deductible contributions can be made directly to AES Research Funds by visiting our Contribute page on the AES website. 

If you have already registered, but did not purchase tickets, you can easily do that by following these 5 easy steps:

1. Visit this link (if you are logged in now) to View your registration, then follow 2-5;  if you are not currently logged in, you will need to login first, then proceed to #2.
2. Under Events, find the 65th Annual Meeting and click view
3. Under Sessions, click Add Tracks/Sessions
4. Under Sessions/Products, check the first box for the 75th Anniversary  Celebration tickets
5. Scroll down, click Save/Add to cart; under Quantity on the next screen, indicate the number of tickets to purchase. Proceed to check out.

AES Contact Information:

American Epilepsy Society
2011 Annual Meeting
342 North Main Street
West Hartford, CT 06117-2507
Phone:               860.586.7505
Fax:                   860.586.7550
E-mail:               conferenceregistration@aesnet.org
Website:            www.AESNET.org

ADDITIONAL INFORMATION

Name badge replacement:   $10 fee for a replacement badge

Registration acknowledgment and receipt: Registrations received on or before Thursday, November 17 will be acknowledged electronically. Print and bring to the registration desk upon checking in.

Cancellations: Mailed-in cancellations must have been postmarked no later than Thursday, November 17; emailed cancellations must be received by Thursday, November 17. AES is not responsible for electronic or faxed messages not received.

Regarding Cancellations, please note:

  • Requests made Thursday, November 17 or earlier will receive a full refund minus a $50 administrative fee.
  • Requests made Friday, November 18 or later are not eligible for any refunds.
  • Refunds take four-to-six weeks after the Annual Meeting to be processed.

Group registrations:  Limited to groups of 10 or more international travelers, arranged through one Group Coordinator. See Group Information for details.

Badge Information:  A government-issued photo identification is required in order to receive badge at the registration desk. Badges must be worn and at all times and are non-transferable.

Guest Pass:  A One-Day, $75 guest pass is available for purchase at the registration desk for those guests of registrants wishing to view exhibits or posters in the exhibition hall. 

Poster Presenters: Poster presenters are required to register for the meeting at the appropriate registration rate.

Special Needs: AES is fully compliant with all legal requirements of the Americans with Disabilities Act (ADA). Check the box in the Attendee Profile section of the registration form; indicate how AES can assist you during the meeting. Special needs requests should be indicated prior to Friday, October 7.

Passport and entry visa requests: If a ‘Letter of Invitation' is required for travel to the United States, check the box in the Attendee Profile section. For more information, please visit the “Travel Information” section of our website.