AES ICW Policy
The American Epilepsy Society welcomes its members and the broader epilepsy community to its Annual Meeting each year. While the primary purpose of the meeting is to provide top-quality medical education and other career-building opportunities for our members, we are pleased to support the epilepsy community by including events and other gatherings that engage AES attendees in conjunction with (ICW) the AES Annual Meeting.
To ensure that access to AES attendees is fair, equitable, organized, and appropriate for all non-profits and commercial entities—including but not limited to non-profit organizations, universities, hospital systems, medical centers, private practices, industry, publishers, recruiters, agencies, etc.—AES policies and guidelines must be observed by any organization or entity wishing to hold an ICW meeting or event.
Please note that these guidelines apply equally to non-profit organizations as well as commercial entities. Neither group has priority in the approval of ICWs or the assignment of space. Space is available on a first-come, first-served basis.
What is an ICW?
An ICW is any meeting, function, program, or event relating to epilepsy that is not part of the official 2021 AES Annual Meeting program and is held in the greater Chicago area between Tuesday, November 30 to Wednesday, December 8.
All such gatherings, whether or not they are located in the AES HQ hotel or other AES space, are ICWs and must be approved by AES.
Examples of ICW meetings include but are not limited to:
- Alumni Reunions/Receptions
- Advisory Board Meetings
- Committee Meetings, Board Meetings, Focus Groups, Task Forces
- Social Events: Breakfast, Lunch, Reception, and Dinner
- Exhibitor Meetings