2017 Annual Meeting Abstracts FAQ

When can I submit my abstract for presentation at the 2017 AES Annual Meeting?
The abstract submission site will open mid-April and will close on Monday, June 12, 2017 at 11:59 p.m. ET.

How do I submit my abstract?
All abstracts must be submitted via the online submitter located here

Am I automatically registered for the 2017 AES Annual Meeting if I submit an abstract?
No. You must register for the AES Annual Meeting separately. You may view registration details and register here. Registration will open in July. 

Do I need to be an AES member to submit an abstract?
No. You are not required to be an AES member to submit. However, the abstract submission fee and registration to the meeting is reduced for members. You can apply now for membership here. Becoming an AES member ensures you will receive timely information regarding registration, membership, and other topics in the field of epilepsy through our biweekly email newsletters.

When will I receive confirmation of receipt of my abstract?
Once you hit the “submit” button, an email receipt will be sent to you confirming receipt along with the abstract control ID.

May I be the first/presenting author on more than one abstract?
No. AES allows you to be the first and presenting author on one abstract only.

Can I withdraw my abstract after the submission deadline and after acceptance?
Yes. To withdraw, please send an email containing the abstract title, authors and ID to info@aesnet.org by Monday, October 30, 2017, with "Abstract Withdrawal" in the subject line. A “withdrawn” notice will then be placed on the poster board in the poster hall

If I am the first author of an abstract and I am unable to attend the meeting, what should I do?
Although the first author is preferred, any co-author may present without having to notify AES.

When will I know if my abstract has been accepted?
Acceptances will be sent via email notification at the end of August to the author listed as the presenter. The email will also note which session for which the abstract has been chosen.

Are there instructions available for poster and platform presenters?
Yes. Detailed instructions are available in October and will be posted on the AES website.

Can I take photographs or video in the poster hall?
No. Photography and video are prohibited in the poster hall.

May I get a refund for my abstract processing fee?
No. The abstract submission fee is non-refundable. Once the abstract has been submitted, it is considered processed.

What size is the poster board?
The poster board is 4 ft. high x 8 ft. wide. AES does not specify a size for the actual poster but it is required to fit within the size of the poster board itself.

Is A/V allowed at the poster board?
No. AES does allow or provide A/V at the poster board.

When and where is the 2017 AES Annual Meeting?
December 1-5, 2017 at the Walter E. Washington Convention Center in Washington, DC.