General Information


George R. Brown Convention Center in Houston, Tex.

Meeting Dates

Friday, December 2, through Tuesday, December 6, 2016

Registration and Hotel Reservations Website

Click here

Registration Fees

Register early and save. Book your hotel through Experient and save even more. Click here for a chart of registration categories and fees.

Early Bird Rate: Complete and pay for your registration by Monday, October 31, at 11:59 p.m. ET to get the best "early bird" rate. You must complete your registration by this date to receive the discount. Registrations started but not completed by the deadline will be charged the Standard/Onsite Rate.

Standard/Onsite Rate: Rates increase for all registration types beginning on Tuesday, November 1, 2016, whether completed online or onsite. 

Additional Savings 

Save an additional $50 on full and two-day registrations when you confirm a hotel room through Experient by the early bird deadline. The registration discount will be applied after confirming your hotel reservation. This discount is only applicable when the meeting registration and hotel reservation are confirmed at the same time, in the same transaction, and completed by Monday, October 31, at 11:59 p.m. ET. Please note: The registration discount only applies to the lead occupant in the room. If there is more than one person in a room, the additional person/people is not eligible for the discount. The discount does not apply to one-day registrations, Resource-Limited Countries, International Group or Exhibit Hall only registration types.

AES Members: AES members receive a substantial discount on Annual Meeting registration. To receive the discount, your membership must be renewed for the 2016-2017 member year. If you are not renewed when you register, you will need to visit to renew. 

Join AES: For those who would like to join AES and receive the member meeting discount, please complete an application. Please allow 48 business hours for your membership to be reflected in the registration system.

To receive the early bird member rate, you must renew or join AES by Thursday, October 27. Please note that the registration system requires 48 business hours to update membership status.

To receive the standard/onsite member rate, you must renew or join AES by Monday, October 31. Member rates will not be available after this date for anyone who is not a member, and membership applications will not be processed onsite at the meeting.

AES will not offer partial refunds of registration dues for those who renew or join after registering for the meeting.

View our membership policy for registration here.

Onsite Registration 

Onsite registration will be open on Level 3 of the George R. Brown Convention Center during these hours: 

Date Registration opens Registration closes
Thursday, December 1, 2016 5:00 p.m. 7:00 p.m. 
Friday, December 2, 2016  7:00 a.m. 5:00 p.m. 
Saturday, December 3, 2016  7:00 a.m. 5:00 p.m.
Sunday, December 4, 2016 7:00 a.m. 5:00 p.m.
Monday, December 5, 2016 7:00 a.m. 5:00 p.m.
Tuesday, December 6, 2016 7:00 a.m. 1:15 p.m. 

Poster Presenters and Exhibitors

Poster presenters or anyone exhibiting in a booth or at a non-profit table are required to register at the appropriate registration rate. 

Exhibit Hall and Poster Viewing Badge 

Friends, family or colleagues wishing to view exhibits and/or posters only may purchase a one-day badge for $75 per person. This badge is only available on site and allows access to just the Exhibit Hall and Poster Sessions. Entry to educational programming or any other AES events is not permitted. 

Special Needs 

AES welcomes attendees with special needs and fully complies with the legal requirements of the Americans with Disabilities Act and the rules and regulations thereof. If you are an attendee with special needs, please check the special needs box during online registration. Special needs arrangements should be indicated by Thursday, November 10. 

Badge Information 

All badges and tickets will be printed onsite. Attendees will be required to produce government-issued photo identification prior to receiving their badge and registration materials. Badges must be worn at all times while in attendance at the Annual Meeting and are required for admittance to all meeting activities, including the Exhibit Hall. Badges are required for each individual and may not be shared.