Abstract FAQs



Frequently Asked Questions

When can I submit my abstract for consideration?
AES accepts abstract submissions in the spring each year.
When will I know if my abstract has been selected?

Notices are sent to submitters in August for original submissions. For late-breaking submissions, notices are sent in mid-October.

Will there be an e-poster hall?
Yes. All accepted abstracts will be featured in the online poster hall. Select abstracts will be invited to present onsite in Chicago.

If my abstract is selected, do I have to attend the meeting?

Yes. All poster presenters are required to register for and attend the meeting. You must register for the meeting separately; this will not be done automatically. Prior to confirming travel arrangements, please review timing and instructions to be sure you are available for poster setup, authors present times, and removal times.

If your poster is being presented in the e-poster hall only, the presenting author must register for the digital version of the meeting or attend in person. More information is forthcoming.

I am the first author of an abstract but am unable to attend. What should I do?
AES prefers that the first author of all abstracts be present. In the event that a first author is unable to attend, any co-author may present without having to notify AES.

Can I be the first/presenting author on more than one abstract?
No. You may only be first and presenting author on one abstract.

Are photography and videography permitted in the poster hall?
Photography is permitted only in poster sessions with the permission of the authors. If a presenting author does not want to permit photographs, this will be indicated on their poster with a 'no photos' placard. Violation of this policy may result in removal from the session and possible revocation of meeting registration.
Is the abstract processing fee refundable?
No. The abstract processing fee is not refundable.
What size should my poster be?
The poster board is 4' x 8' with usable space of 44 7/8" x 90 7/8" (horizontal format). AES does not specify a size for the poster itself, but it must fit within the size of the board. AES provides push pins.

Is A/V available in the poster hall?
No. AES does not allow or provide audio/visual in the poster area.
When will abstracts be published on the AES website?
All accepted abstracts will be available online approximately two weeks before the annual meeting. All abstract content is embargoed until that time.

When will abstract award recipients be notified of their awards?
Award winners are notified each August when acceptance notices are sent. Only those selected for awards are contacted.

Where can I print my poster?
AES works with the convention center and/or the headquarter hotel business center to provide on-site printing options. Details will be posted as soon as they are available. On-site printing is the responsibility of the abstract author(s) including payment, approval of poster, pick-up, etc.