Abstract FAQs

 

 

Frequently Asked Questions

When can I submit my abstract for consideration?

AES accepts abstract submissions in the spring each year. Abstract submission for 2022 is open! 

 

When will I know if my abstract was accepted for presentation at AES 2022?

Abstract notices are sent to submitters in August for submissions received by Wednesday, June 8. For late-breaking submissions, notices will are sent in mid-October.

 

If my abstract is accepted, do I have to attend the meeting?

Yes. All presenting authors are required to register for and attend the meeting in Nashville. You must register for the meeting--registration is not included in the abstract submission process. Prior to confirming travel arrangements, please review timing and instructions to ensure you are available for poster setup, author-present times, and take-down times.

The abstract submission fee does not cover any portion of the registration fee. AES 2022 registration rates have not yet been set. AES 2021 rates are provided for reference and planning purposes.

 

What if I am the first author of a selected abstract but I cannot attend the meeting?

Please notify AES that a co-author will be presenting on your behalf.

 

Can I be the first/presenting author on more than one abstract at the AES Annual Meeting?

No. AES only allows authors to be the first and presenting author on one abstract.

 

Are photo and video permitted in the poster hall?

Photography will be allowed in poster sessions only with the permission of the poster authors. If a presenting author does not want to permit photographs, this will be indicated on their poster with a 'no photos' placard.

Violation of this policy may result in removal from the session and possible revocation of meeting registration. Visit the poster information desk in the registration area of the exhibit hall to obtain a 'no photos' placard for your poster(s).

 

Is the abstract processing fee refundable?

No. The abstract processing fee is non-refundable. Once the abstract has been submitted, it is considered processed.

 

I completed the payment task (and was emailed a payment receipt) on my abstract but have not yet received a submission confirmation, am I done?

No, submitting your payment does not mean your abstract has been submitted for review. To submit your abstract, you must complete all tasks on the list. Once all tasks are complete, click SAVE and SUBMIT to review your submission and SUBMIT to finalize. If you have not received a confirmation email, your submission is not complete.

 

What dimensions are required for the AES poster hall?

The poster board is 4' x 8' with usable space being 44 7/8" x 90 7/8" (horizontal format). AES does not specify a size for the poster itself, but it must fit within the size of the board. AES provides push pins to secure your poster to the board.

 

Is A/V available in the poster hall?

No. A/V is not permitted in the poster hall.

 

When will abstracts be available on the AES website?

Abstracts are embargoed until two weeks before the annual meeting. All accepted abstracts will be available on the AES website approximately two weeks before the annual meeting. All abstract content is embargoed until that time.

In addition to the onsite poster hall and the online abstract database, authors will have the opportunity to have their abstracts in the virtual poster gallery for attendees to view for 90 days after the meeting concludes.

 

When will award winners be notified?

Abstract award winners are notified in late August. Only those selected for awards will be contacted.

 

Where can I have my poster printed?

AES works with the convention center and/or the headquarter hotel business center to provide options to print posters onsite. Details will be posted online and communicated as soon as they are available. All onsite printing is the responsibility of the abstract author(s) including payment, timing, approval of poster, pick-up, etc.